Job Description

Executive Office and Admin Spec Location Minneapolis, MN (University District area) :

Job Code1885

Employee ClassAFSCME Unit 6 - Clerical

This Executive Office and Admin. Specialist (1885) will provide overall administrative support to the Neurosurgery Administrative Office. Further, the position is responsible for financials/purchasing in the Department. The incumbent will work closely with the administrative team.

Job Duties/Responsibilities:

Office/Admin Support- 90%

● Assist faculty in calendar management, development of presentation materials,

● Assist with department searches and assist with development, planning and execution of annual lectures.

● Manage 3-5 faculty academic and clinical/call responsibilities.

● Provides clerical and technical office support to a team of Neurosurgery faculty.

● Develop electronic documents, brochures, program fliers, posters, reports, and correspondence.

● Maintain/develop Google documents and department databases.

● Work with department administration regarding recommending standard department office equipment.

● Provide orientation and training to student employees and process departmental mass mailings.

● Administrates Department of Neurosurgery EFS activities.

● Operates and maintains general office equipment; consults with IT as appropriate.

● Orders, maintains and manages office supplies for the department.

● Participates in trainings, professional staff development and conferences.

● Maintains confidentiality.

● Completes other duties as delegated or assigned.

● Commitment to working with in a diverse population.

Departmental Project and Communications Support - 10%

● Assist with developing communications for upcoming events and announcements

● Collecting, distributing, and posting of print materials for departmental gatherings and special events, etc.

● Additional project work as needed

Salary: $21.84 to $26.50 per hour (DOQ)

This position will be on campus during orientation and a hybrid work schedule will be considered following orientation.

Qualifications

All required qualifications must be included in the application materials

Required Qualifications:

● High School Degree and four (4) years of related office/administrative support experience (Training or additional education may be substituted for some of the years of experience).

● Ability to prioritize and manage deadlines while handling walk-in traffic, phone lines, and e-mail.

● High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Google Suite.

● Experience analyzing and interpreting reports and/or statistical analysis

● Fiscal planning, tracking, and transaction processing experience.

● Manages work load independently and as part of a team and follows through on assignments.

● Demonstrated initiative, self-direction, and proactive problem solving.

● Excellent interpersonal oral and written communication skills.

● Good organizational skills and close attention to detail.

Job Type: Full-time

Pay: $21.84 - $26.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Minneapolis, MN 55455: Relocate before starting work (Required)

Work Location: In person

Job Tags

Hourly pay, Full time, Work at office, Relocation, Flexible hours, Shift work, Monday to Friday,

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